With this intelligent tool, created for the Project Management Office, planning and implementation of projects becomes a pleasure.
Effective project management:
- Guides the Project Manager through the project management process
- Provides clear reports on the project portfolio
- Supports the leading project management methodologies
- Improves the work of the Project Management Office
- Creates employee engagement by gathering initiatives in one place
Clearly define the objectives and expected results of the project
The system puts heavy emphasis on the need to precisely describe the expected results and scope of the project. The better we define the purpose and scope of the project, the greater the likelihood that the project team will not "wander" and will efficiently proceed to implement the project. Clearly defining the responsibilities for different aspects of the implementation and monitoring of the project also largely determines its ultimate success.
Analyze the project, assessing its expenditures and expected benefits
Each project has to generate a certain value for the organization. There are projects that, for example, positively influence a specific aspect of the company's corporate culture, and it is difficult to monetarily express the benefits they bring. However, in most projects, the expenditures should generate the expected return, and both the return and the expenditures should be precisely calculated – that's the basis for comfort in the decision to launch the project.
Adapt the projects in accordance with their feasibility and the company's strategy
Limited organizational resources (human and capital) make it necessary to make a reasoned choice regarding which projects and in what order should be implemented to build goodwill. It's not easy, especially when, for example, different members of the board have different perspectives on organizational priorities. The project assessment model built into the system makes it much easier to choose the most beneficial projects.
Plan project tasks and spread them over time
A Gantt chart is a key element of planning and control of all projects. In practice, in the vast majority of companies, project managers create these schedules in Excel because it provides great flexibility. FlexiProject is also very flexible and has a number of practical built-in scheduling features – it can be precisely linked to the project budget as well.
See the current status of the project in real time
The Gantt chart built into the system enables a clear visualization of the order in which specific tasks are performed. A unique feature of the system is the option of selecting so-called milestones, dividing tasks into project streams (for example, IT, finances, HR, etc.). In addition, you can easily compare the original plan with the current implementation and analyze the deviations that have occurred.
The project budget integrated with the schedule
Every project manager is aware that the three things that need particular scrutiny when implementing a project are: achieving the intended results, schedule and budget. The FlexiProject system enables you to do budget planning regarding both the project tasks and the costs by type. This approach grants a lot of control to the Project Manager and at the same time is in accordance with the Corporate Chart of Accounts.
Compare in real time current expenditures against those previously planned
FlexiProject has mechanisms that allow for ongoing tracking of all the expenditures incurred on the project, and as a result allows for precise control of deviations from the project budget. A very useful feature of the system is the option to both record already incurred expenditures and to forecast all expenditures until the end of the project – monitoring all forecasted expenditures is crucial to good project management.
Project budget presentation that facilitates making corrective decisions
FlexiProject has a specific approach to management reporting of project results. Visual alerts as well as relevant comparisons (forecast vs plan, overall performance forecast) give managers the possibility to quickly make informed corrective decisions when necessary.
Require periodic reports containing the project status from the Project Manager
In addition to monitoring the project budget and schedule, it's important to check on a regular basis whether the initial goals of the project are being achieved. In this way, the Project Manager and his or her team never lose sight of the goal the project was intended to accomplish.
Manage the current issues of the project
Particularly large projects cannot from the beginning be planned precisely and in all details. During the project, many questions, doubts, risks and new ideas arise, and the Project Manager has to manage them. FlexiProject has a special feature of managing the current issues of the project.
Monitor the entire portfolio of projects in your company
FlexiProject has been designed to manage a single project, as well as the entire portfolio of projects in the company. It's a perfect tool for the Project Management Office, as well as for meetings of the Management or Supervisory Board when you want to quickly view the status of all ongoing projects in the company.
Integration of the project environment in the company
In FlexiProject you can manage all types of projects: R&D, implementation of new products, investment or projects focused on the implementation of organizational changes.
Full control of strategic projects
Managers regularly update information about the course of the project, allowing the Management Board to maintain full control of the implementation of key projects.
Extensive configuration options
The project management process can be quickly tailored to the unique needs of your company. In a short time you will get a tailor-made solution that takes the specifics of your business into account.
Higher efficiency of less experienced project managers
Document templates built into the system (standard as well as created during individual implementation) create a consistent project management standard.
Motivation to share ideas
Each employee has the opportunity to present his or her ideas on initiatives or changes in the company in a structured way.
Simple and intuitive interface
The ease of use of the system means that Project Managers stop using secondary MS Excel files, and FlexiProject becomes the primary project management tool in the company.
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